20 APR. 2006 AGENDA – SCRA Board Meeting – Weber County Library

Craig Pettigrew:

Assistant Fire Chief, Cache County, Utah

Office:             435-755-1673

Cell:                435-994-1627

Fax:                 435-750-1994

Station:           435-755-1670

cpettigrew@cachefire.net

 Kelly Allen:

State of Utah Dept Natural Resources, Division Forestry, Fire & State Lands

Office:             435-752-8701

Cell:                435-757-8332

Fax:                 435-752-0062

kellyallen@utah.gov

 Craig and Kelly both spoke to the Board about a community fire plan for Scare Canyon Ranch –they indicated there are “again” grant monies available to the association that can be used for making our community more fire safe.  We originally turned in a plan but Craig and Kelly said it was vague and not enough details.  Cal Pack will form a committee to work on original plan and resubmit to Craig/Kelly.  Kelly offered to help in any way he could to push the plan thru “before money disappears again”.

 OLD BUSINESS

                   1.      Feb. minutes/give copies of March draft to board members

·        Approved, no corrections or additions

2.      Insurance:  add workmen’s comp; at $300.  Approve to get check and pay $3053.89    

·        Approved, check to be written tonight to insurance company

3.      Only two board members responded to Bonnie’s test on e-mail addresses

·        Reminder about test email and other email’s to be opened and responded to

NEW BUSINESS

                 1.      Board approve small amount of reimbursement for members.  I.E. $50 without getting approval each time.

·        Board approved waiving approval’s for reimbursements of $50.00 or less with addendum that “the” board member “run it by the President first” before spending

 2.      Pay me for March general meeting “goodies” (if #1 above is not approved)

·        Board agreed to reimburse Derek Hunwick according to #1 which was just approved.

 3.      Ken to give report on water meeting with Cache County (Ray Gibbons and Lynn Clark went too)

·        Because of time constrictions, it was noted that Ken gave a report during the March General Meeting.  This was included in the March “draft” minutes Bonnie Love handed out during the April board meeting

4.      Monte ….who is going to deliver gravel, cost, what start date?

·        Monte will do more checking and get back with the board next meeting.

5.      Commercially fill diesel storage tank?

·        Discussion on whether to fill the 400 gallon diesel tank by Ray Gibbons place (for the grader).  Monte was asked how much is used in a year, why do we have to haul it up, would it be cheaper to have the oil company deliver, wouldn’t it be better to have a SCRA diesel account at Kellerstrass or somewhere like that?  Ron Hill indicated we used to have an account at Kellerstrass – it was agreed by the board that an account there would be established.  It was not decided whether we would haul up diesel or have it delivered.

6.      Cell phone # and GPS reading on posts during July cleanup

·        This was tabled until May meeting because of time constrictions

7.      Discuss whether to pay Wallis & his wife for fire fighting/how much?

This issue was discussed and it was voted that the Wallis’s would be given $25.00 each for their work on the fire.  It was decided that this topic is now closed and no one else will be paid for work on the fire last year.  Discussion ensued regarding decisions being made and voted on at the general meetings.  Monte moved to make it known that future issues of this nature will have decisions made and carried out at the discretion of the Board – not conducted at general meetings.

8.      Picnic/work party – what needs to be done; make list re your board responsibilities

·        Tabled until the May board meeting

9.      Bonnie ……new general meeting place; bylaws on web, printed; add address/map for Harrisville “log cabin”

·        Bonnie was able to get the Harrisville Cabin for the next two general meetings of 2006.  She will update the website with address and map.

10.  Approve deposit check(s) for $150.00 cleaning deposit for Harrisville cabin

·        The board approved deposit check for the Harrisville cabin ($150.00).  If cabin is clean, deposit check will be destroyed by Harrisville City.

11.  How much collected for dues so far?  Current checkbook balance?

·        Approximately $9000.00 has been collected for dues

12.  Non-participating board member’s – what to do, replace, etc.

·        The issue of unexcused absences of board member’s was brought up.  Derek stated we only have 10 board meetings per year and that attendance is a “must” if we want to accomplish anything.  We have one new board member who has missed 4 meetings in a row (40% of our meeting).  According to the By-Law’s, 2 unexcused absences and a board member can be terminated.  Dave Richardson has missed 4 meetings in a row – what do we want to do?  Ken Love made a motion to terminate Dave Richardson from the SCRA Board of Trustee’s.  Seven in favor, one opposed (dissenting vote by Cal Pack).  Derek Hunwick will contact Dave Richardson.

   IF TIME PERMITS:

·        We adjourned to the library parking lot and had an informal continuance of our official meeting.  Monte Matue and Ron Hill joined the rest of us after about 15 or so minutes.  Doug Stuart did not adjourn to the parking lot.

·        Bonnie did not officially take any more minutes.

• Review permit changes
  • Rules on back
  • Size
  • Color
  • Who printed last/how many printed

• Hunting/Trespass

Most of the parking lot discussion hinged on hunting/trespass.  Monte brought proclamations and Derek explained that he talked with someone from DWR and showed him the “permit” used during hunting in Scare Canyon. DWR had some ideas for improving the permit and explained trespass in accordance with the SCRA hunting permit.  Monte feels that the permit lets hunters hunt anywhere in Scare Canyon even if land is posted.  He wants to talk to a lawyer about the permit.  Derek stated that we will continue to discuss trespass and hunting and all of the board member’s need to poll SCRA members – ask them how they feel about people hunting their property, get out talk to other’s, get feedback and remember you are board members – you’re representing all of the member’s of the association – not just your personal venue. 

• Tom Whitaker agenda item regarding upper spring water

This is tabled until next board meeting.

We left the parking lot at 8:35pm.

Bonnie Love

Secretary, SCRA

Present:                                                          Absent:

Derek Hunwick                                                Tony Fox

Monte Matue                                                   Kerry Dykster

Ken Love                                                         Dave Richardson

Doug Stuart

Cal Pack

Bill Shurtleff

Joel Thomson

Ron Hill

Bonnie Love

MaryLou Heslop