Approved as Read April 14, 2009

SCARE CANYON RANCH ASSOCIATION

BOARD MEETING

February 10, 2009

Weber County Library

Meeting began at 6:05 p.m.

Ray Gibbons Conducted the Meeting.

Members Present:

Mike Dean                                                            Chris Roby

Bob Wallis                                                            Debbi Spilker

Joel Stewart                                                          Doug Stuart

Blair Leird/Hideout Representative                                 Sherri Roby – Treasurer                    

Marilyn Dean – Secretary                 

Old Business: 

Marilyn read the January 6, 2009 Board Meeting Minutes and they were approved as read with correction.

New Business:

1.  Debbi told the Board that she had called Ray regarding her emails and phone calls to Kelly Allen, Cache County Fire Marshall, regarding amount of the check, and when it would be mailed.   Kelly Allen told her there wasn’t any “cash” grant money – the grant was to be used for “in kind” payment, services for services.  $7,000 of the grant had been paid to the crew for the brush clean up they had performed.  Debbi read her email and said we now need to get the grant title and number and research the amount and type of payment with the State. 

Ray said he would talk to his son-in-law who has a lot of background on grant money.  Ray commented that at the Summer Picnic last year that there were several witnesses who overheard Kelly Allen state reimbursement was for a $30,000 grant for Scare Canyon, not the Hideout, and that the Hideout would be on future grants.  Bob also volunteered to contact the State.

2.  Events date:  Summer Picnic and Clean Up Day confirmed for June 27, 2009.  All present discussed and were in favor.

3.  Keys:  Received one formal written request from Gordon Owen for two (2) additional keys.  Gordon and Mike Owen are both dues paying members on a multiple-owned lot. They are current on their dues.  Doug asked what the price would be.  Ray said according to the By Laws, paid members pay ˝ cost of a new key.  New key cost was $30.00 which would make the key $15.00.  Joel commented we need to enforce the security of keys and security of Association. 

Ray made the proposal to grant the request for two (2) additional keys, the Board discussed, voted on, and all present were in favor.

4.  Road Issues:  No additional update since the resignation of George Daines.  Mike asked if a new attorney has been appointed, Ray said no, but Mr. James Swink is acting attorney in the interim until one is assigned/hired.  Joel proposed moving forward with scheduling a meeting.  Ray will call and press for a meeting between Cache County and our attorney, Mark Pollot.

Blair asked what Phase II entails, Ray explained Phase I was meeting, collecting data, site visit to review the land/roads, etc.  Determining case and scheduling meeting with County.  If it went to court, that would move it into Phase II.  Ray explained the meeting was cancelled in December 2008 due to Mr. Daines resignation.

5.  Location of Future Board Meetings:  As Weber County Library (and all County Libraries) now charge for the use of their conference rooms; Joel offered the conference room at Sancuro.  Board discussed if this would be a conflict of interest, it was decided it is not as it is only a place to hold our meetings.  Joel will provide address, maps.  All present agreed to hold April Board Meeting at Sancuro.

6.  SCRA Web Page:  Ray gave an update that the Host Server was down for about 2-3 weeks and is now back up and running.  There should not be future problems.

7.  Old Lock/Key Set:  Mike talked about the possibility of collecting the old keys to our lock system and getting a price to sell them.  Reimbursement would go into SCRA funds.  Doug said he will see how many keys are out, how many have been turned in.  Board discussed and all were in favor.  A note will be included to bring keys to a future General Meeting.

8.  Doug asked if there was an update on the Ruby Pipeline.  Ray said not at this time, however, it appears they were proceeding with the Northern Route.  Blair said the Hideout had been in touch with the Ruby Pipeline people and it was still a long ways out.  Doug commented there had been 30 plus snow mobilers in the Basin by Wallis’s property and if the Pipeline went in it could open a whole corridor of access.

9. Mike discussed the proposed Gate Community Letter he had emailed to the Board for comments.  Letter was discussed; no comments were offered to change/improve upon it.  Ray said he had spoken with Dave Casperson and will talk with him again about the Gated Community President (Dave) had spoken with.

10.  Blair said he is still trying to get Hideout recorded, and there is currently a boundary dispute that needs to be corrected before they can move forward.  Mike asked if they had found the original stone monument marker from Cobabe’s property.  Blair said they were working on it.

11.  Mike proposed that if something was being discussed that would be considered Close-Hold to SCRA Board only, that Blair should be excused.  The Board discussed this with Blair and all felt it opened the lines of communication between Blair and the Board.  Was a productive conversation.

Mike made the motion we adjourn, Chris seconded.

Meeting adjourned at 8:15 p.m.

Marilyn C. Dean

SCRA Secretary