Approved as Read 9 February 2010

Scare Canyon Ranch Association

Board Meeting Minutes

12 January 2010

SanCuro

5350 S. 435 E.

Washington Terrace, Utah

Meeting began at 6:00 p.m.

Ray Gibbons, President, Presided

Members Present:

Mike Dean Chris Roby

Joel Stewart Doug Stuart

Joel Thomson Bob Wallis

Sherri Roby/Treasurer Marilyn Dean/Secretary

Lorie Ross /Web Master

Members Excused: Debbi Spilker

OLD BUSINESS: Marilyn Dean read the 9 December 2009 Minutes and they were approved with corrections.

NEW BUSINESS:

- Ray asked Lorie Ross to attend today’s meeting to get an insight to the Board operations and minutes as it would be useful for her job as the Web Master.

- With the new year, Ray reviewed the Board assignments. Ray appointed Chris Roby as Vice President and asked if he would accept the assignment. Chris accepted, all present voted and it was unanimous. Chris Roby will serve as Vice President.

- Ray and the Board discussed the hunting assignment and all agreed they will help out with security and gate assignments during the hunts.

- Ray and the Board discussed keeping the salary to the secretary and the treasurer at $250.00 each, the Board voted and it was unanimous, salary will remain at $250.00.

- Ray and the Board addressed the secretary/administrative budget, and based on the previous 2 years budget voted on and approved $1,000.00 with additional funds provided as required throughout the year. Marilyn proposed rather than one check for $1,000.00 they reimburse her as she turns in receipts. Board voted and it was unanimous, the secretary will be reimbursed as monies spent.

- Marilyn proposed a salary to the Web Master of $100.00 for services rendered throughout the year. Ray called for a vote, it was unanimous, and the Web Master will be paid a salary of $100.00 per year.

- Picnic and Clean Up Day has been set for 19 Jun.

- SCRA Annual Dues will be determined at the February meeting

- Bob addressed clarification of the By Laws Article III, Section 2, Keys: Replace “cost” of keys with “price” of keys.

- For the March General Meeting: Announcement of SCRA Annual Dues, updates to the By Laws for voting, turn in of old keys in order to sell the old key and lock system with funds going back into SCRA budget, and announcement of Picnic/Clean Up Day for 19 June.

- Debbi Spilker contacted Ray regarding her Board position and due to health issues Debbi asked Ray about either granting a 2 month leave of absence, or releasing her from her duties. The Board discussed her on-going commitment and value added to the Board, and proposed granting a 2 month leave of absence. Ray called for a vote, all agreed to grant a leave of absence. Ray will notify Debbi.

- Ray scheduled a meeting with Ruby Pipe Line for 27 January to update the Board.

- Doug asked for time to address possible trespassing infringements and he would like to propose a letter to be reviewed at the February meeting.

- Ray asked if there was any other business – and as there was none, Ray made the motion to adjourn, Joel Stewart seconded, all agreed. Meeting adjourned at 8:05 p.m.

Marilyn Dean

Secretary, SCRA