Approved as Read with Corrections February 10, 2009

SCARE CANYON RANCH ASSOCIATION

BOARD MEETING

January 6, 2009

Weber County Library

Meeting began at 6:00 p.m.

Ray Gibbons Conducted the Meeting.

Members Present:

Mike Dean Chris Roby

Debbi Spilker Joel Stewart

Doug Stuart Sherri Roby - Treasurer

Marilyn Dean – Secretary Mary Lou Heslop – Outgoing Treasurer

Excused: Bob Wallis, Blair Leird

Old Business:

Marilyn read the December 2, 2008 Board Meeting Minutes and they were approved as read with correction.

1. Ray Gibbons welcomed Joel Stewart and Sherri Roby.

2. Board Assignments were discussed for Joel Stewart – he will be the alternate for Water, Hunting, Security, and will help in any other capacities as needed.

3. Ray reviewed last years many accomplishments – water, piping, tanks, etc., also said more could have been done to better maintain the roads, but the priority of time and efforts had to be focused on water improvements and road issues with Cache County. Again Ray thanked everyone for all their hard work in upgrading the springs, water connections, etc. We made a substantial step forward in meeting the goals on Water Improvement and Fire Prevention Improvements.

4. Ray addressed what the goals and priorities of the Board and Association should be for 2009 – the Board discussed that the fist priority should be placed on the road issues, and continuing to make water improvements, but now that the 2 major springs had been updated, we could make water improvements on a smaller scale.

5. Debbi Spilker gave an update on the fire grant money. Grant money will be available and we will be eligible for grants in 2010. Debbi will call Kelly Allen and find how much our 2008 fire grant money is, and when the check can be expected. Debbi gave an update that the 2010 grant has been applied for.

6. Mary Lou Heslop gave an accounting of finances, passed out the November financial report, and turned books, checks, accounting over to Sherri Roby. Mary Lou said as soon as she receives the year end bank statement, she will complete the financial report and get it to us and to be posted to the web page. At this time everyone thanked Mary Lou for her time and dedication, wished her well and she was excused from the meeting.

Ray gave an accounting of the problems we’ve encountered with America First Credit Union over updating and changing signature cards, when Board members on the account (and the treasurer) changed. Ray said he banks with Alliance Credit Union and they said they could manage our account without any problems or hassles. Joel Stewart made the motion we change to Alliance, Mike Dean seconded, a vote was taken and all present were in favor. The accounts will be balanced and in the future all monies and accounts will be changed from America First to Alliance.

7. Cache County Road issues discussed – Contact Ray Gibbons for information/details.

8. Ray said he mailed the letter to the Hideout stating that as an Association, and according to the By Laws, we cannot sign any legal rights of ways for roads to the Hideout.

9. Gordon Owens called and requested more keys – he currently has 4 keys, however, there are two dues payers on one property. Doug Stuart (Keys/Locks) and the Board discussed multiple owners/dues payers and keys.

10. Chris Roby made a motion to address each request for additional keys on a case by case basis, and when a written request has been submitted to the Board by the property owner. Debbi Spilker seconded his motion, a vote was taken. Mike Dean was opposed, the remaining five (5) Board members present were in favor. The motion carried by the majority.

11. Dues for 2009 were discussed. Dues would not be used in any context for legal fees, unless the Association as a whole voted on the issue and were in favor. The Board discussed previous year’s dues, what would be required for road maintenance, road base, the rock quarry, water improvements, etc. Ray made a motion to set the dues at $100.00 with a $15.00 late fee to be assessed 30 days after due date. Marilyn said the next March General Meeting is scheduled for March 10, 2009 and a late fee would be assessed approximately April 10, 2009. Chris Roby seconded the motion. A vote was taken, all were in favor. The 2009 dues will be $100.00 plus a $15.00 late fee after April 10, 2009.

12. Joel Stewart said he had proposed sending a letter to all Scare Canyon land owners to stress they join the Association and pay dues. This was before he was voted in as a Board member, and the letter would have come from him as an Association member. As he is a Board member, and the letter could be represented as coming from the Board, the Board discussed this and discouraged it. Joel said he will not send the letter.

13. Doug Stuart made a proposal that Ray be paid compensation for gas for all his travels for meetings regarding Cache County, Road Issues, and Ruby Pipeline. The Board voted, all were in favor and an amount will be decided upon at the next Board Meeting.

14. Mike Dean discussed the rough draft letter the Committee had put together to go out to Gated Communities for their support and involvement for the road issues – if Cache County can claim private roads as public in a small association like ours, it can happen to anyone. The Board asked him to email the letter to them for a quick review. Ray said he concurs with getting it reviewed and finalized so it can be sent out.

Chris Roby asked to be excused at 7:50, permission granted. No other business was discussed

Debbi Spilker made the motion to adjourn, Ray Gibbons seconded, all in favor

Meeting adjourned at 8:00 p.m.

Marilyn C. Dean

SCRA Secretary