Approved as Corrected 3 August 2010

Scare Canyon Ranch Association

Board Meeting Minutes

20 July 2010

Da Vinci Academy

2033 Grant Avenue

Ogden, Utah

Meeting began at 6:00 p.m.

Ray Gibbons, President, Presided

Members Present:

Mike DeanChris Roby

Joel ThomsonBob Wallis

Sherri Roby/TreasurerMarilyn Dean/Secretary

Members Excused:  Joel Stewart, Doug Stuart, Debi Spilker, Lorie Ross/Web Master

Hideout Representatives:  John Lewis and Blair Leird

- Ray welcomed John and Blair to our meeting and turned the floor over to them.

John Lewis opened with the concerns and issues of the Hideout. 

-Access to roads

-Number of keys Hideout requests/SCRA By Laws in regards to the number of keys to non-members

-Would new buyers be required to work with SCRA Board for keys

- Bob provided John Lewis with a copy of the proposed SCRA Access Agreement.

- Ray thanked John and Blair for coming, all agreed it was a productive meeting.

Hideout Representatives were excused at 7:55 p.m.

SCRA Board Meeting Commenced at 8:00 p.m.

OLD BUSINESS:  Marilyn Dean read the 3 June 2010 Minutes and they were approved as corrected.

NEW BUSINESS:

- Discussed dates for August and November Board and General Meetings.  Due to hunting dates, and availability of the Marriott-Slaterville City Meeting room, meetings will be:

3 August – Board Meeting; 10 August – General Meeting.

2 November – Board Meeting; 9 November – General Meeting. 

* Note – 17 November was not available as discussed in Board Meeting, Marilyn spoke with Ray and General Meeting secured for 9 November

- Ray said Little Paradise sold a piece of their membership to Livingston and Livingston wanted clarification as to how many keys he is eligible to buy.  Discussion followed on keys/permits pertaining to multiple-owned lots. 

-  Ray said Alice volunteered to host the picnic at their property and will head the picnic committee.  Sherri and Marilyn will work it with her.  Menu:  Dutch oven chicken, pulled pork, Dutch oven potatoes, chips, salad, dessert.  Marilyn will include menu and ask for volunteers in the picnic invitation.

- Mike asked how many hunting permits should we print this year as we had about 200-300 left over last year.  Board discussed and all agreed to print 200.

-- Discussed color – will go with something that will stand out against hunter orange, and is a different color than used the last 2 years.

-- Discussed adding the statement to the back of the permit: No hunting/trespassing on Hideout Property with written permission.

- Discussion regarding the width of the gate.  Ruby Pipeline had contacted Ray and said the width of our gate isn’t quite wide enough for the trucks to pass through.  Discussed keeping the existing post with the lock on it and moving the other gate post out to accommodate the wider trucks.  Discussed several design ideas, and who should incur the cost. All agreed Ruby Pipeline should absorb the cost as it is to their benefit the gate be widened. Gate needs to be re-designed as soon as possible.

-- Mike made the motion for Ray to meet with Ruby Pipeline in regards to the size, design, and costs of an updated gate.  Chris seconded, Ray called for a vote and all agreed.  Ray will contact Bob Manning from Ruby Pipeline.

-  Bob Wallis had asked at the beginning of the meeting to be excused at 8:30 p.m. and left at this time.

-  Discussed dues and repercussions to the Association of landowners who do not join the Association or pay their dues each year and what actions can be taken.  Need to prepare action for the March General Meeting when dues are announced and paid.

- Ray asked if there was any other business, and as there was none, Mike Dean made the motion to adjourn, Chris Roby seconded, all agreed.  Meeting adjourned at 9:30 p.m.

Marilyn Dean, Secretary, SCRA