Approved as Read September 23, 2008

With Corrections

SCARE CANYON RANCH ASSOCIATION

BOARD MEETING MINUTES

September 17, 2008

Weber County Library

Meeting began at 6:00 p.m. 

Ray Gibbons Conducted the Meeting.

Members Present:

Chris Roby                                Mike Dean

Debbi Spilker                            Adam Stuart

Doug Stuart                              Bob Wallis                               

Blair Leird with Guest John Lewis of the Hideout

Mary Lou Heslop – Treasurer    Marilyn Dean – Secretary

Old Business: 

Marilyn read the August 14, 2008 Board Meeting Minutes and they were approved with corrections.

New Business: 

1.  Hideout Briefing

John Lewis from the Hideout presented an update on the Hideout and handed out DVDs with their marketing and background that should answer any questions the Board and Association would have.  It is no longer a “cluster community” and will entail 49 lots, with designated building envelopes and no lot will be smaller than 40 acres.  Will be a green build with use of solar and wind, look like it is part of nature and build to a rustic 100‑year-old theme.  For more information you can go to Destination Eden Home Page.  Has links to cabin concepts, “go-green” links. 

Hideout will have 6-7 miles of ATV trails.  Ray asked if SCRA members will be allowed to ride their trails, John Lewis responded no, they must protect their trails from over-use and therefore, Hideout will be a closed environment.

Hideout is proposing a common access park with bowery, fire pit, etc. across from their current gate and it would be a shared amenity with SCRA.  Bob Wallis commented a common use area would be nice.

Reviewed Hideout maps in conjunction with how it sits within SCRA, addressed the legal easement to the properties of Trujillo and Jardine, Federal Property, etc.

2.  Public Road Issues/Concerns

Ray met with the Ruby Pipeline/El Paso representative, and they (Ruby Pipeline rep) had heard Cache County is holding off on the Public Road until the Ruby Pipeline is in and they (Cache County) would then use the pipeline road/easement.  Ray told them no, Cache County is not utilizing the Ruby Pipeline easement/road and Ruby Pipeline would put that in writing.  Bob commented if the right of way is given to Ruby Pipeline, it must use it where it is, can’t give it away for other use.

John Lewis commented his utility project manager specialist (and friend) looked into the pipeline routes and is familiar with the Ruby Pipeline Project and Ruby Pipeline must choose one of three established routes.  He personally doesn’t think the Ruby Pipeline route through SCRA will happen as it would be too expensive to build the road to support the construction of the pipeline.  Blair Leird reviewed the proposed pipeline route with Bob on the SCRA/Hideout map.

Debbi Spilker had heard Hideout is building another road/access into the Hideout from below…can John describe the proposed road and where it would come in from?  Bob Wallis asked if there was another access off Ant Flat road the Hideout was considering.

John Lewis said no, there aren’t any other roads except what is on their original plans, the road they may have been referring to is from the bottom of Scare Canyon, through the Church property and  isn’t  more than a “foot-trail” into Hideout from the bottom of the canyon and is too hairy to develop; he wouldn’t even want to take a 4-wheeler on it.

Ray asked about the Federal Property again, if it is accessible from the bottom, and John confirmed on the map the Federal Property is bordered on three sides by the Hideout, and has its own 28’ corner/border onto Rocky Ridge Road.  Blair said you could legally walk into the Federal Property, but you could not drive in.  Ray said that is another argument SCRA has against the Public Road. 

John Lewis said the Hideout plans to make improvements to the SCRA road from the first gate through to the Hideout Gate. 

Hideout has begun issuing their own stickers – they are black with the Hideout Logo.  They had heard about the confrontation at the first gate and hope their stickers would preclude any problems.  Hideout will also have their own security during the hunts.

At this time, Mike Dean updated Blair on the information Ryan Leishman had given him pertaining to the confrontation, and also told Blair that any member within the Association has the right to challenge anyone in a vehicle without a SCRA sticker.

Mike also said we need to have a security rep up patrolling, checking permits and can SCRA utilize/share the Hideout security people.  Ray said any monies could be negotiated and SCRA could pay their fair portion.

Doug Stuart asked if the Hideout security would have jurisdiction to prosecute, or only kick out the offender.

Ray said we will have someone at the gate during the hunts checking IDs, permits, etc., and although they won’t have the authority to arrest, they can prevent unauthorized people from coming in.

3.  General Meeting for November 2008

Marilyn addressed the General Meeting scheduled for November 20, 2008.  SCRA has outgrown the Harrisville Log Cabin and it can no longer support our needs, and Becky Burt, a SCRA family member  who works for Marriott-Slaterville City Offices had made the suggestion of using their town hall.  Marilyn and Ray had spoken with the scheduler at Marriott-Slaterville and in November, the town hall is available only on Thursday, November 13.  The Board discussed this and agreed unanimously to move the date and location for the November General Meeting.  Marilyn will ensure the Association knows of the location and date change with the meeting invitation.

At this time, Blair Leird and John Lewis were excused. 

4.  Keys

Ray said we need to decide upon multiple owner/multiple dues paid owned lots.

For single-owned lots, the Board discussed and unanimously agreed to continue to adhere to the decision of 4 keys per lot.  Debbi Spilker asked for the background on this to better understand the rulings, and Ray updated her on the By Laws in regard to amount, cost of keys, multiple-owned lots, etc., and said the Board will address them separately.

Debbi asked what Little Paradise is and how is it a multiple-owned, multiple-dues paid lot.  Ray explained the background of Little Paradise.

After much discussion, review, Bob Wallis made the motion for “multiple-owner, multiple dues paid lots to give/assign 2 keys per owner with dues paid.”

Chris Roby seconded the motion.

Ray conducted the voting and all were in favor.

The Board discussed key exchanges in different locations (Centerville, Ogden, North Ogden, Brigham City, etc), mailing a key (in a box) registered mail/return receipt, making arrangements on a case-by-case request and meeting the owner to exchange keys.

Mary Lou said two owners have requested a refund of their dues over the key issue, and she will work with Doug on which owners got refunds, and which had been given keys.

Additional keys for non-SCRA land owners:

Ray received a call from one of Coldwater’s herders, and Doug/Bob said they will honor what had been done in the past - exchange one key for one key.  Ray said the herders have never abused their key use, nor lost any keys.  The herders only come on SCRA to retrieve stock that have come through the fence line.

Bob will exchange keys with Cache County Sheriff’s Office , Fire Crew.  Doug will exchange keys with  DWR; Ray will take care of the herders’ key exchange direct and let Mike Olson know of the exchange.

Additional keys for outside sources will be handled and discussed on a case-by-case need.

Hunting Permits:

Ray has two permits to turn in.  Mike asked Ray what his opinion/interpretation of signs stating No Trespassing is.  Ray said if a sign says No Trespassing, that is exactly what it means, doesn’t matter if it is on your gate, or fence line.  If it says No Trespassing, then it is posted and you can’t hunt it nor hunt anyone else’s property.

Mike asked the Board if we are going to use Cache County deputies?  Ray and the Board agreed we should have some type of security on SCRA and make their presence known.  It could stop many problems from happening.  Ray said Deputies wouldn’t have jurisdiction because SCRA isn’t legally posted No Trespassing (every corner, border, trail, gate, etc.).

Ray said it will be the Board’s decision if we use officers - all officers are licensed within the State of Utah and can work  outside their area of assignment.

Chris made the motion to hire off-duty officers.  Adam seconded the motion, with the addition of having the officers in uniform so they can be readily identified.

Debbi seconded the motion to hire off-duty officers, and for them to be in uniform.

No one opposed, all were in favor.

Bob will get a list of officers from the Cache County Sheriff’s office.  Mike asked how much will be approved to pay them, and Ray said it is open for negotiation and we’ll need to work out the details with Cache County then have the Board vote and approve the monies.

Mike talked about the By Laws and multiple-owned/multiple-dues paid lots.  Everyone addressed this in relationship to the keys, and the issues associated with them.

Chris and Mike will work together on a proposal and come prepared to discuss at the next meeting.

Ray addressed how we will conduct the November General Meeting - for example, coming forward to the microphone, stating your full name, your issue/concern, and a 3-minute time limit per person.

Also, the Board proposed they should send their request to the Board/or the Web Page and they will acknowledge those members first, and time permitting others could come forward.

Ray Gibbons made the motion to adjourn, Chris Roby seconded

Meeting adjourned at 8:45 p.m.

Marilyn C. Dean

SCRA Secretary