Approved as Read 9 September 2009 

Scare Canyon Ranch Association

Board Meeting Minutes

7 July 2009

SanCuro

5350 S. 435 E.

Washington Terrace, Utah

Meeting began at 6:10 p.m.

Ray Gibbons, President, Presided

Members Present:

Mike Dean                               Chris Roby

Joel Stewart                             Doug Stuart

Bob Wallis                               Sherri Roby - Treasurer          

Marilyn Dean - Secretary        

Members Excused:  Debbi Spilker

OLD BUSINESS: Marilyn read the 9 June 2009 Minutes, Ray made the motion to approve as read, Bob seconded, all agreed.  Minutes were approved as read.

NEW BUSINESS:

1.  Ray, Mike, Bob, and Chris met with the Cache County Water Engineer, Will Atkin, 7 July 2009 at the Lower Spring.  Also present were Derek and LaMae Hunwik.  Discussion of water rights and water deeds.  Looked at Lower Spring and suggestions were made for structural repairs.  Also discussed penalties of misuse of water.  SCRA water is for domestic use not for watering of lawns, etc.).  Mr. Atkin will provide SCRA with a copy of Utah Water Rights document.

2.  Discussion of Lower Spring water line extension; requests to connect were made by Ron Young and George Checketts.    Ray proposed discussion be tabled until more information can be obtained regarding proposed connection fees.  Request for connections would need to follow the By-Laws and be in written form to the Board for discussion and consideration.

            Proposal for further discussion:  After a water line is established and turned over to SCRA, any future hookup applications  will be submitted in writing to the Board for discussion and approval by the Board.  A yearly maintenance fee will be charged, new lines will be installed at members own expense and upon completion the line will be turned over to SCRA.  Everyone connected to the line below the cistern will be charged a yearly maintenance fee to be determined by the Board.

3.  John Lewis contacted Ray and would like to pay dues on 49 lots with a water agreement.  Hideout water and SCRA water would remain separate.  Mike made the comment there is no question on water ownership, Joel commented Hideout would not have any votes or water rights.  Mike asked if Hideout could have a “limited membership” as they are outside our boundaries, Ray commented changes would have to be in favor of SCRA.

            Ray made the motion that due to the Public Road issue, we cannot allow any added membership in the SCRA as a gated community that would / could jeopardized our gated community status.  Bob Wallis seconded, Board voted and it was unanimous to not allow Hideout membership at this time.

4.  Ray opened the meeting to the discussion of Hunting Permits.  Mike made the comment that at the March 2009 General Meeting, contrary to the By-Laws, there was an invalid vote taken on keys that could relate to number of permits.  Paid memberships were not verified, and ballots were not passed out.  The Board agreed and Ray read the section of the By-Laws pertaining to Hunting (Article III, Sections 4a through 4c), and said this portion of the By-Laws needs to be printed and sent with the August General Meeting invitation for clarification on Hunting Permits. Mike agreed and discussion continued.  Board discussed and unanimously agreed to keep the number of permits at 4 per paid membership as in 2008.

            a.  Copy of By-Laws Article III, Sections 4a through 4d, and Section 5 (Trespass) to be included in meeting notification.

            b.  Design of Permit to remain the same, print on fluorescent yellow card stock for 2009.

            c.  Tax ID number for ownership, check against the membership paid dues listing.

            d.  For multiple owned lots, members will assign one person to pick up the permits.  That person must have a letter signed by all owners of that lot stating he/she has authority to pick up permits.  Letter will include the name of the hunter and his/her hunting license number.  Must present letter in order for permits to be released.

            e.  All vehicles must have SCRA stickers visible.  All hunters must have permits visible during hunt.

5.  Debbi Spilker contacted Ray and said due to an injury she is unable to attend Board meetings.  Board discussed and proposed placing her on excused leave until November and readdress her term at that time.

6.  As there was no other business, Chris Roby made the motion to adjourn, Mike seconded, all agreed.  Meeting adjourned at 8:50 p.m.

Marilyn C. Dean, Secretary

SCRA