Approved as Read 19 Apr 2007

SCARE CANYON RANCH ASSOCIATION

February 15, 2007 Board Meeting

Weber County Library, Ogden, Utah

Meeting Began at 6:00 p.m.

Derek Hunwick, SCRA President, conducted the meeting.

Board Members Present:

Derek Hunwick            Randy Rochell              Bill Shurtleff

Monte Matue               Kerry Dykster              Mary Lou Heslop

Ron Hill                        Tom Whitaker              Kathy Rochell

Excused:  Don Todd

OLD BUSINESS

Kathy Rochell read the January minutes.  The number of acres in the January minutes was questioned.  Kathy explained they are the number of acres that Ken Love reported in his presentation in January. Monte did have a map of SCRA and there are 159 lots. Randy Rochell motioned to approve the minutes.  Tom Whitaker seconded and the minutes were approved as read. 

NEW BUSINESS

1.      Derek  Hunwick read to the Board a Memo Of Record:

Tony Fox resigned Jan 19, 2007

Ken Love resigned Jan 24, 2007

Bonnie Love resigned Jan 24, 2007

Jim Hicks resigned Jan 25, 2007

Because of these resignations, Derek made several phone calls and decided to utilize the bylaw contingency clause and assigned Kathy Rochell as secretary to fill behind Bonnie Love until the Nov 2007 elections.  He created an Honorary Position as Web Master to be filled by Janae Matue. 

Kerry Dykster asked if we are going to replace the folks who resigned as board members.  Derek said that he didn’t feel there was a need to fill the positions at this time.  There were no dissenting votes.

2.      Kathy Rochell passed out a new list of board members and assignments.  Everyone okayed their information.

3.       Kathy read the proposed response to Cal Pack’s message to the board.  Derek read through the first two paragraphs of Cal’s message and felt we should take a position that the bylaws have some questionable areas but that with the new changes, most of those should be clarified.  Randy Rochell made the motion to approve the reply Derek prepared.  Kerry Dykster seconded.  There were no dissenting votes.

4.      Kathy presented a proposed estimate of the costs to redo the bylaws and get notices out regarding the March meeting.  Ron Hill asked if we should check into getting a machine to meter the mail.  Tom Whitaker said he had checked on one when he had his own business and found it was not feasible.  The board approved a $900 check for Kathy to purchase office supplies, decals, print bylaws and pay postage to mail out to the members.

5.      Derek asked if we need visitor passes or just use decals?  Mary Lou Heslop, Bill Shurtleff and Tom Whitaker indicated they do use the visitor passes.  Randy Rochell and Monte Matue both said they have never used them.  Monte wondered if it was cost effective to buy both visitor passes as well as decals.  Kerry Dykster asked what the cost difference was.  Derek indicated that he had a bid from Ellis Printing for 1000 stickers for $270.65.  Mary Lou indicated we paid $191.88 for 750 stickers last year from Grizzley Printing.  Tom Whitaker asked if we could put the decal in a temporary holder in a visitor’s car and reuse them.  Monte agreed that wasn’t a problem.  Tom felt that if we don’t have to stick them on the windshield, he was okay with using the stickers and not getting visitors passes.   Bill Shurtleff asked if we need to make a motion on how they are to be displayed.  Everyone agreed that as long as they were visible, it was all right.  Bill made a motion to just buy stickers.  Randy seconded.  There were no dissenting votes.

6.      Derek asked if green with black lettering and the year was all right for the decals. Bill Shurtleff asked why we didn’t use white lettering and Derek said Ellis Printing recommended black lettering because it was easier to see.  Randy motioned to do green stickers with black lettering.  Ron Hill seconded.  No dissenting votes.

7.      Discussed how many free stickers would be given to dues paying members.  Last year we gave out 4 decals when dues were paid.  It was agreed that 4 free stickers would be given out again this year and no visitor passes.  If more stickers are required, they can be purchased from an SCRA board member.

8.      Derek asked if anyone had a problem with having our annual Picnic on June 23? No one had a problem with the date.

Kathy asked that the picnic be announced at the March General Meeting and that we pass out signup sheets at that time. 

Tom Whitaker asked about making the work day a different day than the picnic because so many folks don’t come to the picnic if they didn’t do any work.  Most felt we should keep it the same day as the picnic.

Kerry Dykster brought up hiring some folks to help with cutting brush and trees and charging for their hours under the grant money for the fire plan.  Derek said Ken Love is going to finish up with the fire plan.  Derek talked about the approval process on the fire plans.

Kerry Dykster made a motion that we get people from the entire association involved in the various duties.  He also mentioned that if someone stands up in the general meeting, they should be asked to participate in the various actions they are complaining or inquiring about, i.e., security, roads, etc.  Everyone agreed.

9.       Derek asked what needs done, who can not attend, etc. 

Ron Hill felt that making up signs notifying the association members of the areas where they can get cell phone reception or “phone booths” could be one of the projects.  Bill Shurtleff said he could find a candidate that could do this for us like someone working on an eagle scout project.  He recommended that they could actually make the signs and have SCRA pay the costs.  It was agreed to include this in the April agenda and have the scout come to the April meeting.

Kathy agreed to make up some sign-up sheets for the picnic to have available at the March General meeting.  Kathy asked that the board members e-mail her on some of their proposed ideas for the work assignments.  Kerry Dykster motioned that we approve this.  Bill Shurtleff seconded.

10.  Monte Matue announced that our new web site would be up no later than Monday night, February 19, 2007.  You can access it with the same web site address.

11.  Ron Hill brought up a discussion regarding Moose hunting and asked if SCRA could contact the Division of Wildlife Resources (DWR) and have DWR evaluate our land and give us a certain number of permits similar to what Causey Estates has done.  Monte Matue indicated that he thought we had checked on this before and it wouldn’t work because we don’t have enough land and SCRA is not owned by one owner.  Randy Rochell motioned that we table the discussion for now and look into it at a later time.

12.  Derek talked about some of the things he’s planning to put into his President’s message for March. 

13.  Monte Matue presented a proposed letter to go to Cache County regarding the initiative to open up our property to the public.  Copies were passed out and everyone was asked to review it so we can discuss it at the next board meeting.  Derek said to emphasize family usage.  Ron Hill wants to stress legal right of way for egress and ingress.

14.  Kathy was asked to send out the November proposed minutes by e-mail to the board.  Kathy asked that the board members please review them and get back to her if there is anything missing or any changes needed.

15.  Mary Lou said we need to get another person who can sign checks since Ken Love resigned.  Monte Matue volunteered to be the 3^rd signature because he lives close to Mary Lou, but stressed that he isn’t comfortable signing anything that involves his work on the grader and roads.  Bill Shurtleff made the motion to approve Monte as the 3^rd signature.  Those who can sign will now be Mary Lou Heslop, Derek Hunwick, and Monte Matue.

16.  New changes to the bylaws were discussed and the board approved the proposed changes to be sent out for the general members of the association to vote on them.

17.  Randy made a motion that the meeting be over.  Tom Whitaker seconded.  None opposed.  The meeting was adjourned at 8:50 p.m.

Kathy Rochell

Secretary