DRAFT

SCARE CANYON RANCH ASSOCIATION

BOARD MEETING MINUTES

February 13, 2008

Weber County Library

Meeting began at 6:10 p.m.

Derek Hunwick, SCRA President, conducted the meeting.

Members Present:

Derek Hunwick                                               Doug Stuart

Tom Whitaker                                                Kerry Dyskter

Ray Gibbons                                                   Blair Lierd                                                     

Mary Lou Heslop, Treasurer                          Marilyn Dean, Secretary

Members Excused:

Don Todd    

Members Absent:

Monte Matue

OLD BUSINESS

Read and Approved January 23, 2008 Minutes

Don requested and was granted to be excused from February 13, 2008 meeting

1.  Derek advised the board regarding a phone call he received from Mr. Cal Pack last week.   Mr. Pack requested he and a lawyer friend be placed on the agenda for the next board meeting to point out areas where we were doing things wrong per discussions by the lawyer with the State and Cache County people regarding how we manage and control SCRA water. Derek discussed with four separate individuals.  A follow-up call was made the next day to Mr. Pack which further revealed that he had been in discussions with approximately 17 lower spring water users, which could result in some legal action against the association.  Mr. Pack was advised that he, alone, could present findings at the board meeting or submit written problem areas to the board.  Based on previous conversations with Cache County and two of our board members we are in compliance with how we manage and control water which we are required to do.  As of the meeting, no written or oral presentation was made 

2.  Blair addressed new key lock system, brought design, mock-up of system, key-card, and conducted demo.  Must lock and unlock system with key-card. 

     a.  Ray asked about members not locking it after they enter/exit.  

     b.  Tom asked what type and life of battery:  Blair said it is a lithium battery, long life, but could change battery annually to ensure it wouldn’t fail.

     c.  Blair addressed the mock-up system was at the Yurt for 2 weeks at temperatures as low as -2 degrees, device never failed.  “Jumper Box” resetting system if it fails to read key-cards; bar, re-lock timing; pins with sensors. 

     d.  Board discussed slot for key-card to decrease chance of vandalism.

     e.  Derek asked the total price of the system.  Blair stated it is $5,000 which includes the software, lock, 10,000 key-cards.  Blair said only 500 or 10,000 key-cards could be purchased.

     f.  Derek asked for a ballpark timeframe for installing and use of system.  Blair he’ll make it happen by July at the latest…as soon as the snow is gone and the gate can be worked on. 

Derek will address the new key system in his Newsletter, and at the March 2008 meeting.

Two By-law changes were unanimously approved by members present.  1.  Included that the Hideout s incorporated into SCRA.  2.  Delete reference to telegrams

Derek asked Blair to attend the March 20 General Meeting and discuss the following Hideout items of interest:

     a.  Gate

     b.  Survey / County with conceptual plan

     c.  Water and use

     d.  Participation in road maintenance

3.  The Harrisville City Council, February 12, 2008, approved the request to waiver rental fees, approved use for March 20, 2008, and penciled in August 21, 2008 and November 20, 2008.  Marilyn gave Harrisville City the SCRA cleaning deposit check for $150.00 to be held. 

4.  Tom discussed “developed” vs. “undeveloped” water.

     a.  Developed water is drive up, ready to draw water, metered and secured from contamination.

     b.  Undeveloped water is not ready to draw, not metered

Board discussed Weaver Spring fence, should be piped to road so you don’t have to trespass to use water.

Kerry said you need to equally development and keep up all 4 springs

Ray made a motion to enter the “Memo for Record” from the water meeting into the minutes.  Doug seconded the motion.  Memo for Record will be scanned and entered into the minutes.

Board approved a $25.00 check payable to Tom for the Department of Natural Resources to extend our water rights not later than 31 March 2008.

5.  Ray discussed water valve tampering and proposed going on record for enforcement of By Laws for no tampering of water valves.  Kerry proposed we need to address it correctly the first time it happens and set precedence it won’t be tolerated.  Kerry addressed do we need to discuss with a lawyer.  Kerry discussed By Laws and what actions can the Board take.  Also discussed existing water, faucets, pipes that may be in violation of the By Laws and we need to do what is right for the Association, not for each individual who has water/valves and may be using without approval.

Derek was asked how many users are on the Lower Spring System.  He responded there are 13 users, by name, plus the users at Twin Ponds and second gate farm faucets.  He has turned over all water information to Ray (i.e. drawings, valves, gallons, etc).  Tom said Cache County has measurements in place to monitor and stop water flow if water is getting low.

Board addressed the penalty for valve/water tampering and that it needs to have impact on those not following the By Laws…i.e., turn in of key, confiscate key for the year.

Kerry proposed water issues be addressed at March General Meeting.  Doug stated “why are we in the water business.”  Board discussed shutting off all water and staring over, evaluate and set a new tank, when/where, cost, etc.

Derek said he strongly believes the lower system is good and can be used as a benchmark for our other springs.

7.  Began addressing By Laws, coming prepared to discuss, and what is expected of the Board by the President – tabled as time ran out.

Meeting adjourned at 9:00 p.m.

Marilyn Dean

SCRA Secretary