November 13, 2008

Marriott-Slaterville City Offices

1570 W. 400 N.

Ogden UT 84404

www.scarecanyonranch.com.

NEW BUSINESS:

- Ray gave an update on the water. He concentrated his efforts on improving the water systems as the association would be in jeopardy of losing our water rights if we didn’t keep up improvements. Made a significant improvement to the water tanks, hydrants, fittings, etc. The tanks were still full at the end of October.

- Ray said we owe a big thank you to the Fire Crew for cleaning up brush, clearing trees, etc. They did a great job

- Ray said he replaced the o-rings on the grader hydraulic controls and graded most of the main road, but not as much as he would have liked to do

Debbi Spilker thanked everyone for sending their fire prevention hours to her. Over 1,500 fire hours have been turned in and we met all regulations on amount of hours to qualify for the $17,000 and some-odd dollars, and in fact superseded it by $10,000 that we would have earned, and we are in the process of applying for a new grant.

It is still not too late to turn your hours in. Especially useful is the equipment you used--tractor (model/make), any motorized vehicles. These all add additional time and money to fire hours. There is more than $30,000 in grant money we can apply for in the future.

Debbi discussed the Fire Marshall recommends that a 40 acre parcel have a 200-foot perimeter around the cabin be kept clear of deadfall; fire can easily jump a 25-foot wooded area. This means to be safer, keep your land clear of dry brush, deadfall, etc.

Debbi will turn all her data into Lorie Ross. Mel Larson asked what the reporting time is and Debbi responded December 31st through December 31st of each year, so please turn all your hours in; Kelly Allen will accept estimated dates – for example, the third Thursday in August. And again, we earn a substantial amount of dollars more if we used motorized vehicles, tractors, trailers, etc.

NOMINATIONS:

- Voting ballots were passed out to paid-dues-members for election of Board President, Board Member, and Treasurer. Note: for next year’s elections/ballots – redesign the ballots to have the lot number only on the top portion of the ballot which is kept by the voting owner.

Ray conducted the nominations and reminded everyone that the President, Board Member, and Treasurer are a 3-year term.

PRESIDENT:

Mel Larson nominated Ray Gibbons, Seconded by Steve Critchlow

Additional nominations were requested, none were made, Ray Gibbons won by acclamation

Ray moved the nominations be closed, Mel Larson seconded

Ray Gibbons accepted the nomination of Board President

BOARD MEMBER:

Joel Thompson was nominated by Lynn Clark, Seconded by Gordon Owens

Joel Stewart was nominated by Mike Dean, Seconded by Chris Roby

Ray moved the nominations be closed, Gordon Owens Seconded

Both accepted nominations and were voted on by current dues-paid members

Votes were tallied by Sherri Roby and Mary Lou Heslop

Joel Thompson received 17 votes

Joel Stewart received 23 votes

Joel Stewart accepted the nomination of Board Member

TREASURER:

Sherri Roby was nominated by Marilyn Dean, Seconded by Dave Spilker

Additional nominations were requested, none were made

Ray moved the nominations be closed, Seconded by Bob Wallis

Sherri Roby accepted the nomination of Treasurer

Ray Gibbons moved the nominations cease, Bob Wallis Seconded

CONTINUED BUSINESS:

Ray asked for association members to help with refreshments for future meetings by picking them up, setting up/cleaning up the kitchen - Marilyn Hargis volunteered to help

Ray asked for volunteers from the association members to help with committees to be formed for additional duties as needed for public road information, contacting gated communities etc. Please see Marilyn to sign up at the end of the meeting

Bob Wallis asked to address the association and thanked Ray for how hard he has worked this summer on the installation of the water tanks/lines, road issues, Ruby Pipeline, etc.

LeMae Hunwick asked if the minutes will be posted in the 2-week time frame as she cited one set of minutes were late to be posted. Marilyn answered yes, baring any emergencies. Ray said the State statue governing minutes posted before approved need to state “Posted as Draft”

Ron Hill said he would like to have the association approve funds to reimburse Ray for his gas for all the meetings he has attended on behalf of the association, and for all the trips to Cache County he has made – Lynn Clark seconded, an amount will be proposed at a latter date.

Bob Wallis asked if anyone wanted to donate money towards an attorney to fight the road issue in the future, and if so a separate fund would be set up for that purpose only.

Steve Critchlow added if we were to set up a separate attorney fund, a special assessment would not be unheard of, but would need to specify an amount (like $100) and be voted on by the association.

In case a special assessment would be required, a raised hand vote was taken and 2 were against a special assessment, and the rest of the membership in attendance were in favor. This will be addressed again at the next General Meeting held in March 2009.

Joel Stewart asked the association how hard they want to fight and how far would we go. This would determine a dollar amount, or a starting point for funds.

Roads issues discussion and planning addressed at this time – not for posting, contact Ray Gibbons for verbiage.

Ray reminded everyone who wants to volunteer for a committee to give Marilyn their names/phone numbers after the meeting, and to please enjoy the refreshments and stay to socialize if you want.

Ray moved the meeting adjourn,

Stacy Shelton and Scott Rowley seconded

Meeting adjourned at 8:06 p.m.

Respectfully,

Secretary, SCRA