Agenda for July 20, 2006 SCRA Board Meeting, Weber County Library

OLD BUSINESS

• Review/approve/change June minutes
  1. The June minutes were approved with two corrections
• Cal Pack – status of fire plan
  1. Cal was not present at this meeting.  Derek said he did leave a telephone message asking if he invited the two fire people to the work-party/barbeque.  He did not get an answer.  Derek asked the board members if he could give the fire plan project to a different board member because of the timeline involved in getting the plan completed to qualify for some of the grant money.  The board said he was “President” and could put someone else in charge of the project.  Derek asked if anyone wanted to take it on – no one volunteered.  He then asked Ken Love to take it on and Ken asked the board if anyone had any objection – none did.  He then got volunteer’s Joel Thomson and Jim Hicks to assist with the project.
• Tony/Kerry…status of improved security
  1. Tony liked the way we gave out more stickers – now people can have them on ATV’s, etc.
  2. Kerry Dykster discussed the email regarding trespass he received from Cache County Deputy, Chad Hess.  Chad said trespass was a “tough” one and that we would do better talking to the DA about trespass and what we can do “legally” about trespass.
  3. Tony stated that the officer’s patrolling in Scare Canyon have to be deputized in Cache County because any violations that are written up would have to go through the Cache County legal system.  Tony feels that most of the problems we are having in Scare Canyon are being caused by our own property owner’s, their guests and family members – not outsiders.
  4. Ron Hill thought it would be a good idea to put a “private property” sign on the front gate.
  5. Doug Stuart brought up changing the keys and locks – he has a price of $5,000 for 800 keys and 10 padlocks.
  6. Jim Hicks said we should talk to other associations – that they are very interested in trading keys and locks and there would be little or no cost involved.
  7. Per Tony, the set dollar fee for an off duty officer to patrol Scare Canyon randomly and during the hunting season would be $250.00 per day.

• Monte…status of gravel
  1. Monte updated us on the gravel – thought it would finally be delivered next week.  He’s had grader problems, the gravel company changed again, but price will still be in same range per ton and delivery charges.  The truck will deliver 20 ton at a time.
• Cleanup/picnic…of eleven board members, only three provided input as to what they would like to accomplish Saturday.  A list of items follows:

1. Paint upper spring “shed”
2. Collect Dyer’s Woad
3. Weed eat turnoff at Ant Flat Road to Scare Canyon
4. Trim brush/trees from roads
5. Repair downed fence
6. Push large rocks out of ditches by side of roads

Derek asked if there were any other items to be added to the above list.  Doug Stewart said he was going to repaint our two main gates.  Monte said we needed to pull fence posts on Cottonwood.  Monte talked about making a culvert but has to check with the gas company first – the gas pipeline is right where he wants to do the culvert work.

Tony Fox made a motion that it be the Board’s position be to continue to improve, maintain our roads as if they are going to stay private – not public.  Ken Love seconded the motion.  None opposed.

• We need to know who on the board is NOT going to participate on Saturday.  Bonnie needs someone to bring more ice on Saturday.  She also needs canopies or tables if anyone could loan for the barbeque.
  1. Jim Hicks and Cal Pack will not be there on Saturday
  2. Joel Thomson and Tony Fox will bring ice on Saturday
  3. Tony has a table he will bring over
  4. Monte thought he had some canopy’s Bonnie could use

• Need check for Harrisville Cabin cleaning deposit – made out to “Harrisville City” for $150.00

1.       Jim Hicks made a motion to give Bonnie the $150.00 cleaning deposit check.  Monte seconded – none opposed.

• Give insurance policies to Secretary

• Have Treasurer deposit insurance rebate check for $199.89

NEW BUSINESS

• Small security signs, hang in vehicle or on ATV

1.  Bonnie is going to check with Ellis printing about small security signs for the board member’s to hang in their vehicles.  A motion was made by Ron Hill to purchase 12 signs if the cost was $50.00 or less.  Seconded by Kerry Dykster.  None opposed.

• Authorize some backhoe work

1.  It will cost about $70.00 to $75.00 per hour to have some backhoe work done.  Derek will do a “phone call” vote when it’s time to do the backhoe work.

• Changes to by-laws…timeshare/rent, VP’s from elected board members? Trespassing

1.  Derek asked that the board members think about the above items and whether we should change the current by-laws. 

• Amerigas will be coming up to Scare Canyon to fill propane tanks on August 17, 2006.  Someone would need to be there to show where cabins are.  They would like an announcement in our August letter (Bonnie)

• Ron Hill stated that we (the association) need to put some money away each year towards a new grader or major repairs on the existing grader.  After some discussion, a motion was made by Ron Hill to create a “rainy day fund” of $2,000.00 per year towards purchase of a newer grader or repairs on existing grader.  It was seconded by Bill Shurtleff.  None opposed.

• Bill Shurtleff wanted to know if the association income will increase in the next 5 years… If it is not going to increase significantly, maybe the board should consider raising the dues to $100.00 per year.

• Jim Hicks wanted to know if there was any way we could rent, borrow some type of water truck for the dust on the main road.  A discussion ensued and Monte talked about brine solutions being used.  Ken Love and Jim Hicks will find out if some type of water truck could be considered in the fire plan.  Jim just stated that we need to address some means to control the dust during the summer months.

• Any other new business

No other new business

Tony Fox made a motion to adjourn the meeting.  It was seconded by Jim Hicks.  None opposed.  The meeting was adjourned at 8:30pm.

Bonnie Love

Secretary, SCRA

NOTES

• Surveyor’s in Scare Canyon
  1. Surveyor’s are checking all “benchmark’s” – not surveying roads
• Wildlife officer’s in Scare Canyon

1.       Officer Dan Eddingfield is checking vegetation available for wildlife

• Joel Thomson’s personal property shot

1.  Sheriff came up and took a report – 21 shots with a 22 – 6 broken                  windows, bullet holes in all 3 vehicles.

• 2006 hunting permits done

Members:                Present:                        Absent (E, U)__

Derek Hunwick                                    Yes                                                         ______________

Monte Matue                                        Yes                                                                                        

Ron Hill                                                 Yes                                                                         _______

Doug Stewart                                       Yes                                                                                        

Cal Pack                                                                                                                               U            

Ken Love                                               Yes                                                                                        

Joel Thomson                                     Yes                                                                                        

Tony Fox                                               Yes                                                                                        

Kerry Dykster                                        Yes                                                                                        

Jim Hicks                                              Yes                                                                                        

Bill Shurtleff                                          Yes                                                                                        

 Bonnie Love                                         Yes                                                                                        

Mary Lou Heslop                                 Yes                                                                         _______