Approved

SCARE CANYON RANCH ASSOCIATION

July 19, 2007 Board Meeting

Weber County Library, Ogden UT

Meeting began at 6:05 p.m.

Derek Hunwick, SCRA President, conducted the meeting

Board Members Present:

Derek Hunwick                       Tom Whitaker                        Kathy Rochell, Secretary

Monte Matue                          Kerry Dykster             Blair Lierd, Hideout Representative 

Doug Stuart    

Excused:  Randy Rochell     Mary Lou Heslop    Don Todd, Jr.

Visitors:                                                                     

Kelly Allen, Dept of Natural Resources                 

Craig Pettigrew, Asst Cache County Fire Chief

OLD BUSINESS:

1.  Kathy Rochell read the June board meeting minutes, and they were approved.

2.  The updated Financial Report as of 19 Jul 07 was passed out.  There is a balance in the checkbook of $3460.99.

3.  Kathy Rochell passed out a report on the funds spent for the picnic.  (See attached).

4.  A Memo of Record prepared by Monte on work done on the roads was read.  (See attached).

NEW BUSINESS:

1.  Kelly Allen from the Department of Natural Resources, State of Utah, and Craig Pettigrew, Assistant Cache County Fire Chief, discussed the fire plan. 

            a.  We have approximately $15,000 left to use this year

            b.  Hideout has become part of SCRA

            c.   Provided copies of the new fire plan.

            d.  A 10-person crew will be working in SCRA beginning Aug 13 for four 10-hour days.

i.   They asked who is POC to work with the crew.  Don Todd is in charge of the fire plan.  Derek is the alternate POC.  Monte is off on the 13^th and could be available. 

ii.   They asked what we want them to do.   Monte asked that they do not work on private roads but do brushing on either side of our main roads.  SCRA needs to identify additional tasks in addition to brushing roads.  Derek asked that everyone identify tasks and send to Monte.

iii.  The crew will camp, pitch tents, cook and stay in SCRA the entire time.  They asked where they could park their three vehicles, have toilet facilities and get potable water.  Derek said we’re out of water down below and the only water source is the upper spring.  Cautioned them that none of our water is classified as potable.  We do test every year.  We do not have any toilet facilities.  Monte said they could camp on his place.

            e.  Encouraged the Board to read through the Community Fire Plan.

            f.  Kelly asked if we want him to put in for a grant again for SCRA.  Aug/Sep is the grant request deadline.  New grant requires 50/50 split of funding/hours.  He’ll send forms and spreadsheet to track work done around cabins.  Need to verify their web link is on our web site.   He indicated that just putting roadbase on roads doesn’t count towards this.  Monte needs to identify any roads he’s widened as fire breaks.

2.  Blair brought us up to date on the Hideout issues.

            a.  Main Gate.  A drawing of their proposed new front gate was passed out.  (See attached).  Doug Stuart said they need to incorporate a snowmobile gate.   Derek said we’d have to coordinate any building of a new gate with George Checketts and said he would get with George on this.  Monte said he likes the drawing.  Kerry made a motion to accept.  Tom Whitaker seconded.  There were no dissenting votes.  Doug asked that if we do change the gate, that the original be given to him because he and his Dad built it.

            b.  They would also like to upgrade our signs and incorporate the look on their proposed drawing.

            c.  Blair gave us a check for $3400 to put additional saline solution on the roads from Twin Ponds to where they started on Rocky Ridge.

            d.  Electronic gate lock.  They can do what we hope it would.  Need to agree what will house the mechanism.  Blair has sent pictures of our gate to the contractor.  They expect to sign a contract for their own properties in Sept-October timeframe.  Their representative is coming out on Tuesday, July 31.  They will try to take him on site in SCRA.  He should have some information the first week of August.

            e.  Magnetic card or key.  Blair doesn’t have information on the cost of changing to a magnetic key.  Derek said he saw on the internet that cards are about $1 to $2. 

            f.  Cache County Meeting.  They haven’t had a second meeting with Cache County and do not have information at this time.

            g.  Blair said he met with someone from SCRA who expressed concern that the board hasn’t kept the general membership up to date. They want to prepare a letter to go out with our notice of the next general meeting.

            h.  Keys.  Blair said they don’t want any additional keys right now.  They just want to keep what they have.  He paid membership dues for Monte Cristo Ranch and asked that the 7^th key be under Monte Cristo ranch.  The board okayed that. 

3.  Hunting Discussion:

            a.  Monte estimated we need 400 hunting permits.  Board approved up to $200 for Kathy to get them printed on bright yellow cardstock.

            b.  Board agreed to get deputies to help with security this year, but agreed to hold off making a decision on paying the deputies anything for gas until a later discussion.

4.  Discussion on springs:

            a.  The broken line at Indian Springs has been fixed.  The meter is running.  The Tank is collecting water.

            b.  The Upper spring needs more work.  One meter is not working.  Also need to correct the connection between the meter and the tank.

            c.  Water samples need to be taken.  It takes about 10 days to process.  Tom Whitaker indicated a certain amount of water is allocated, but if Cache County finds it’s not beneficial use for individuals, we get cut off.

            d.  The Lower Spring is dried up.

5.  Discussion on Ron Hill’s non-response to the board’s letter.

            a.  He has done nothing to remedy the issue.  The spring is dry at this time.

            b.  Concern has been expressed that SCRA has liability because we’ve allowed Ron to run a live line directly into his cabin.  SCRA owns the water.  He’s taking water away from other users because of the live line.  Kerry recommended we talk to a lawyer on this.

            c.  It was recommended that Derek send out information in the next President’s newsletter that no live lines are allowed and put a deadline on the time the water will be cut off.  Kerry said we need to handle it as an association and not direct to an individual.

            d.  Our water has steadily declined since 1983.  It was never designated for someone to live up there full time.  Kerry asked for clarification on what we want Ron to do.  Derek said we want him to comply and get a holding tank and have his water go through a tank.

            e.  Derek recommended we give him to two weeks to comply.  Tom recommended that since the spring is dried up now that we put the deadline next year when the springs will be turned on.  Kerry seconded the motion.  There were no dissenting votes.

Meeting adjourned at 8:55 p.m.

Kathy Rochell

SCRA Secretary

Attachments:

1.  Report on Picnic Costs

2.  Memo of Record on roads

3.  Proposed Drawing of Front Gate

Memo of Record, 17 July 2007 

During the 21 Jun. 07 meeting, the board approved capping 2 miles of road from the second gate; first with road base then with Dustguard.  Further research indicated that it was way too expensive to do it this way and that the road base was not necessary.  A unanimous vote was taken to delete the requirement of putting down road base as a requirement for Dustgaurd.  This vote was done via phone calls about 24 Jun 2007 between  Monte and the board members (Derek Hunwick, Doug Stewart, Randy Rochell, Tom Whitaker and Don Todd, Jr.)