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Approved as of 19 Jul 07
SCARE CANYON RANCH ASSOCIATION
June 14, 2007 Board Meeting
Weber County Library, Ogden, UT
Meeting began at 6:05 p.m.
Derek Hunwick, SCRA President, conducted the meeting
Board Members Present:
Derek Hunwick Randy Rochell Kathy Rochell, Secretary
Monte Matue Tom Whitaker Mary Lou Heslop, Treasurer
Donald Todd, Jr Doug Stuart
Kerry Dykster
Invited Visitors:
Blair Lierd Bill Shurtleff
John Lewis Justin Mortensen
OLD BUSINESS:
1. Kathy Rochell read the minutes from the May board meeting and they were approved as read.
2. Kathy Rochell read the minutes from the special board meeting held at the home of Randy Rochell. Minutes were approved as read.
3. Copies of the Scare Canyon meeting schedule and a list of the board members were provided to John Lewis and Blair Lierd.
NEW BUSINESS:
1. Derek notified the board that Ron Hill resigned. The key assignment was given to Randy Rochell.
2. Bill Shurtleff brought in Justin Mortensen to brief us on the Eagle Scout project where they will identify cell phone areas within SCRA (see attached). They are trying to get some of their expenses in making signs donated. They will refine their cost estimates and get back to us. Their goal is to finish this project by October 15. Project was approved by the board.
3. Derek said the Hideout folks had donated a frame for a bulletin Board. It needs corkboard and plexi-glass. He said it might be a good scout project. John Lewis from the Hideout said theyd install the frame.
4. Picnic Discussion:
a. Kathy and Randy Rochell said everything was in order for the picnic and didnt need anything from the board at this time.
b. For the Upper work party, they still plan to meet at Bollums cabin. Tasks to be accomplished are:
Install a culvert near Moose Pond.
Install a culvert at bottom of cottonwood.
Not sure if they will be able to pull down the old fenceposts in Cottonwood.
Shrubs need to be cleaned out.
c. In the lower area, Doug Stuart will be in charge of fixing the cable by the main gate. Derek said you can see tracks from ATVs.
d. There is some dyers woad that needs pulled. Not sure if there is anything else that needs to be done in the lower area.
e. Derek asked Don to get a sign-up log to track work accomplished for the fire plan.
f. Derek asked who wouldnt be available for the work party. Don said he wouldnt be there. Derek asked each board member to decide what they will be in charge of. Tom is going to dig the trench for the culvert.
5. Derek said two groups have bought keys this year Robys and John Lewis. He asked if they should get reimbursed or credit towards magnetic keys if we go that way. Derek asked Randy to work with John Lewis on the key issue.
6. Derek asked if anyone had a problem with the Robys, who just purchased the Woods cabin, pay $80 for their dues even though it is after the normal cutoff. Everyone agreed.
7. There is no water at Indian springs. Derek talked to Max Eddy and he felt the tank was rusted. Tom was asked to check with others around the area and decide what size tank is needed. Randy said the meter is near the hydrant. Randy said water at Indian Springs has tested bad in the past. Derek said Ken Love told him it was tested last year and is okay.
8. The meter reading from the lower spring on 1 June was 0965870
The meter reading at Ron Hills cabin was 001460.
Tom Whitaker is the interface with Cache County to provide the meter readings. He was asked to get the meter readings from the upper springs and Indian Springs.
9. John Lewis asked what we consider the spring on Spring drive. Tom said ours was recently changed to Domestic. We changed ours to make sure no one else could claim our water rights. Metering proves we use the water.
10. John Lewis talked about their plans. They are in a discovery phase, trying to determine how to do things right and what makes sense. Their goal is to create a clustered subdivision on all their acreage. They plan to have an outline of cabins, still secluded from others with a lot of common space for everyone.
a. In their opinion, they will bring these things to SCRA:
(1) A source of income because of the additional membership. They are still unsure how many members will be brought into SCRA.
(2) Feels SCRA dues are way too low. He suggested new members pay higher dues and maybe even a transfer tax.
(3) Wants to have their equipment help our equipment in improving the roads.
(4) Install a new front gate. Hopefully have drawings in the next few weeks. SCRA can decide whether they want to accept it or not.
(5) Probably will see property values go up.
(6) They want to help with some fencing and possibly some additional signs.
(7) They are not sure if the key system they originally presented will require a cell system or a satellite. Theyre still checking into this. Derek recommended they get the electronic key system. He feels there are a lot of positives. Blair said it is satellite based and agreed to send some pictures to their rep to get it going.
b. Control of keys was discussed. It is a web control system to track keys. They do have a 24-hour desk that might be a possible emergency option. He isnt sure if there will be remote access to open gate from the emergency desk.
c. Because of the time constraints, the Hideout obviously wants to fix roads now and feels that some of the other issues will work out in time.
d. Derek explained we held a special board meeting and voted to unanimously allow the Hideout folks to become part of our association. There are several issues that need to be worked out. Our bylaws will need to be changed.
e. Randy Rochell said hunting is a big issue. Monte said we knew we couldnt hunt the old Lindquist property, but asked them to notify us prior to our November meeting on any additional restricted areas. This gives the SCRA members time to plan before they are required to put in for hunting permits in January. John said not to worry about a lot of changes until next year.
f. Blair said he still feels we need to work through the Right of Way issues and make up new deeds. Section 6 is not on our existing deeds.
g. John said they still want to buy 58 memberships, but they need a bill to know how much to pay. Derek explained our bylaws only allow one vote per paid member and that as new people purchase property, they may be allowed one vote each.
h. Blair asked about putting a link on our web site back to theirs. They will post updates on the internet, maybe even post maps. Monte made a motion that we put a link between web sites. Randy seconded. No dissenting votes.
i. John said they plan to have something on their deeds requiring new purchasers to join the association. John indicated their goal is to give us some tools to help people want to pay their dues.
j. Blair said that CC&Rs must be recorded. The majority of owners need to get a statement on their deeds that new buyers abide by the CC&Rs. John said they would be willing to share their CC&Rs and let SCRA determine what we want to incorporate as ours.
11. Doug Stuart asked questions on the following issues:
a. Will they provide maps showing what we can and cant hunt. Blair said the surveyors are nearly done and they will provide survey maps and update the hunting maps. Doug asked about access to Porcupine, the area near the 2nd Mortgage. Blair wasnt sure at this time whether SCRA can hunt there or not.
b. Do they allow access to retrieve downed, tagged game? Blair said yes, but foot traffic only.
c. How are you coming with the County on zoning for the cluster building? John said theyve only had one conversation with the County Attorney. He was very positive, but it is still just a plan. Derek said zoning is a county ruling and beyond our control.
d. What three springs are you going to develop? Blair said theres five springs on the property they purchased. Not sure which springs will be developed. Three are near Toms Tree and two are on the old Lindquist property.
12. Kerry said last year we brought deputies in to assist with hunting security and paid them with a tag to hunt. Kerry asked if they would be willing to offer up a tag to hunt on the old Lindquist property. John said there are ways to entice.
13. Monte said he had been able to do most of the grading this year without renting a grader. $3,000 was originally commited to rent a grader and asked if we would consider taking the monies and use it to bring in some saline and put on some of the roads. He talked with Greg Abelman who does Sunridge. Costs estimates were:
$619 for 1 mile 8 ft wide
$928 for 1 mile 12 ft wide
$1238 for 1 mile 16 ft wide
a. We would have to pre-wet the road. The brine only penetrates where moisture is in the ground. Monte could get a trailer to pre-wet the roads. Derek asked if we can get it wet enough and Monte said he felt we could.
b. Randy reminded them it has to be applied once each year. He also said the County puts down roadbase and we dont. Randy recommended we test a part of the road with roadbase first.
c. Monte would like to take ½ mile from 2nd gate and put just solution down.
d. John Lewis asked what the brine is made of. Monte said he thought it was 31-33% magnesium/chloride brine. 2 parts mag/1 part chloride. Not sure how much per gallon. Requires a tank endorsement with a CDL license.
e. Randy made the motion to do two miles, 12 feet wide to test. Monte said he wanted to test ½ mile from 2nd gate and ½ mile over Rocky Ridge to Sawmill Loop. Randy recommended putting roadbase down first. Don Todd said he agreed with Randy that we should do 2 miles with roadbase and saline solution from second gate. Hideout will add $2500 to work on Rocky Ridge. Tom seconded the motion. Passed by the board.
14. Monte said he had tried to grade the road along Spring Drive, but there were too many trees hanging over the road and he had caused some damage to the grader because of the overgrowth. Broke a door and window. The board needs to get with property owners to remove them. Monte said he would not grade that area until the overgrowth is cleared away.
15. Derek said the board needs to relook at the bylaws and see what changes need to be made. He recommended we come up with verbiage to allow members from the Hideout, not elected by the SCRA general membership, to be invited to be on each board and be able to pass on information.
16. Monte passed out his proposed letter to Cache County for everyone to review.
17. Don Todd made the motion that the meeting be adjourned. Tom seconded.
Meeting adjourned at 9:00 p.m.
Kathy Rochell
SCRA Secretary
Attachment 1
Scare Canyon Cell Phone Station Proposal
Hello, my name is Justin Mortensen. I am here to propose my plan of implementing a series of cell phone stations. These cell phone stations will be areas that phones can receive service in case of an emergency.
We will dig six holes about two feet deep and put a 7 foot metal pole in each one. We will cement each pole into place to prevent it from being displaced for any reason. We will have signs on the poles that simple read CELL PHONE SERVICE. We will also provide the GPS coordinates of each station so that they can easily be located. We will also provide the distance from the first gate to each of the stations.
The work crew will consist of about 4 scouts and 2 adults. The two adults will be John Mortensen, my father, and Willian Shurtleff. The scouts will most likely be Colton Mortensen, Rikely Chambers, Logan Jugler, Joe Mortensen, and I.
The materials (and price) needed will be:
Six 7 foot Metal Poles .. $74.28
Six 80 lbs. Bags of cement $19.08
Six Polecaps .. $5.97
Six Bolts $5.66
Six Stop Nuts . $1.71
Six Lock Washers . $1.14
Twelve Regular Washers .. $2.03
Six Metal Signs . Price Unavailable
Fuel $75.00
Food $105.00
Total Cost (without signs) .. $288.91
2007 SCARE Canyon Ranch Association, all rights reserved. Site designed and maintained by The Country Hollow. |
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