Approved – Aug 16, 2007

SCARE CANYON RANCH ASSOCIATION

GENERAL MEETING MINUTES

15 March 2007

Harrisville Senior Citizen Cabin

Meeting Began at 7:10 p.m.

1.     Derek Hunwick welcomed everyone to the first general meeting of the year.

-        He stressed that we need to get along and that foul language will not be tolerated in our meetings.

-        He introduced Kathy Rochell as the new secretary and Janae Matue as the new web master.

2.     Kathy Rochell read the November 2006 minutes. 

-        Cal Pack felt the minutes didn’t reflect that one board member did not vote on issuing permits to the deputies last hunting season.  Derek reminded Cal he had resigned and was not asked to vote at that time.

-        Jack Knowlton asked how many permits were issued to the deputies.  Derek explained that about 5 deputies volunteered to help with security and each got one permit in lieu of being reimbursed

-        Jim Nelson said he thought a decision was made to ban Meacham from being security during hunting.  No one remembered a vote taken.   Several agreed that a motion was made and seconded but no vote was taken.

-        Darrell Hargis made a motion to approve the minutes as read.  The motion was seconded and approved.

NEW BUSINESS:

1.     Stickers are transparent and may only work on the windshield or with a light background.  Derek reminded everyone to get enough.

2.     SCRA Picnic - 23 Jun 2007.  No details yet.  A sign up sheet was passed around for those who can help with the clean-up and work effort prior to the picnic.

3.     Mary Lou Heslop had financial statements available.  They will be posted on the web site.

4.     Water issues.

-        there may not be a lot of water this year so please fill up your tanks early, don’t waste water, and check that your system doesn’t have any leaks. 

-        they will be working on the lower spring as soon as weather permits.

5.     Roads:  Plan to start bringing in gravel as soon as we can get in.

6.     Maps – We could have 30 X 36” maps available identifying each parcel in SCRA.  A vote was taken to see if anyone was interested in paying $2 to $3 for them.  Approx 7 voted yes.

7.     Discussion on publishing a directory of SCRA members with names, addresses and phone numbers.  Derek explained that the Privacy Act prevents us from doing that again8.     Bylaws:

-        A vote was called to see how many wanted to get a bound copy and be willing to pay about $3.  Approx 10 said yes.

-        Stacy Shelton asked if the final bylaws would be posed on the web site.  Janae Matue said she would post them.

-        Janae Matue also volunteered to bind them for the association if SCRA bought the materials.

7:45 to 8:00 - break

Continued Bylaw discussion:

-        Derek reminded everyone that in his newsletter and at the general meetings last fall everyone was asked to provide inputs/ideas.  There are 132 paid members and only one submitted any idea prior to Dec 2006.

-        The board considered what was in the best interest of all members.  Many manhours were spent on the bylaws.  Side meetings were held so that various board members could go over the existing bylaws in detail.

-        The new bylaws are not perfect, but definitely improved.  We can make some minor amendments later on.

-        Derek stressed we are here to vote.  No changes would be made, but we could discuss the changes.

Hunting Issues:

-        Gary Stewart asked how it will be handled if someone decides to post their property, especially during hunting.  Derek reiterated if anyone posts their property, no SCRA hunting permits will be issued.

-        A question was asked what we would do if a group of landowners banned together to post their property.  Tom Whitaker said landowners can do that now.

-        Darrell Hargis asked how many 2006 hunting permits were issued.  Monte Matue said 304 were issued.

-        Darrell Hargis said thank you to all the good people in SCRA.

Yearly Dues:

-        Dave Casperson asked about the last paragraph of Article 6 giving the board authority to make decisions on yearly dues.  Derek said yes.  The board looked at the budget, tried to look at everyone’s point of view, and decided dues should remain the same this year.

-        Derek stressed that the board is elected to represent everyone and asked that the general membership let them make some decisions.

-        Dale Funk made a motion that we enter into the minutes that the board is limited to a certain amount for dues increases.

Contingency Issues:

-        Mel Larsen raised the issue of the Board being able to change the bylaws and have them in effect for a year.  Derek explained that there are issues that arise and a decision is needed quickly and there is no time to get the general membership vote.

-        Derek agreed there are a couple of statements in the bylaws that conflict and we will need to make some changes. 

General Issues:

-        People are only a member of SCRA if they pay their dues.

-        There are appox 168 lots in SCRA.  We had 132 paid members.  Probably have about 40 that do not pay dues and don’t belong to the association.

-        Bylaws required us to allow them keys.  They are only allowed access to get to their property but we don’t have a way to stop them if they travel on our roads.

-        Mel Larsen raised the issue that just because a person quit paying dues, shouldn’t they be required to abide by our bylaws

-        Derek stressed that everyone has private property up there and stressed we need to stay on the roads and respect other’s property.

9.      Mary Lou Heslop asked if there was anything we need to address on leaving the second gate open. Derek said in Aug 2006, we voted to keep it closed.

10.  Shauna Reeder said this was the first time she has received a notice of our March meeting.  Derek explained that we try to send out notices to everyone on the tax records in SCRA notifying them of the March meeting.

11.  Update on John Lewis and the property he purchased from Lindquist.

-        Tom Whitaker said John Lewis may want to be part of SCRA.  They still don’t know what they are going to do with the property.

-        With regards to our roads, Derek said they will work with John Lewis if he is going to have heavy equipment go up our roads.

-        Gary Stewart asked what kind of access do we have to furnish him?  Bob Wallis asked why he should have access over our roads. Discussion that if their property is landlocked, we do have to give them access.  Ray Gibbons said Lindquist has a right of way and it should transfer to the new owner.

-        Derek said we want to work with him and reminded everyone that John Lewis is a member of our association and we want to be good neighbors.  He could be an ally if he remains part of our association.  If not, he could push to open the roads to the public.

-        Cache County requires 40 acres to build a cabin.  Bob Wall asked how we can make sure he is bound by the 40 acres rule.

-        Mel Larsen said he would check with Cache County to see if he is trying to bring a big operation in there. 

-        Monte said he and Janae have researched and no zoning change request has been submitted.

-        Joel Stewart said neighbors would be notified of any proposed zone change request.

-        Dale Funk made a motion that we move on and let the Board keep working with him and keep a good relationship and let them know we expect them to repair any road damage.  Mayva Coffman seconded the motion.

12.  Doug Stewart asked what the status of changing keys was.  Derek said it takes over $5,000 to change keys.  Board felt it wasn’t necessary at this time.

13.  Status on 10-year Rule and opening up the roads:

-        Coldwater is doing deposition right now.  The issue will come up in October. 

-        We have developed a letter to go to Cache County regarding our concerns

-        Monte explained that Class B roads were maintainable roads.  Ray Gibbons said none of our roads qualified.

-        Mel Larsen said we should all contact Cache County.

14.   There was some discussion on Keni Craven’s question on the difference between SCRA and a gated community.

15.  Derek mentioned that somebody is in the process of purchasing about 1500 acres bordering SCRA.

 16.   Mark Ross said there is barbed wire fence bordering Coldwater with logs on them.  It looks like someone is trying to break them down.  Gordon Owens said they’ve been there for quite awhile.

 17.  Dale Funk thanked everyone for taking precautionary actions with regards to his cattle, especially during hunting season.

18.  Jim Nelson made the motion to close the meeting.  None opposed.  Meeting was adjourned at 8:45 p.m.

Board Members Present:                             

Derek Hunwick           Kathy Rochell, Secretary                   Excused:  Bill Shurtleff

Ron Hill                      Mary Lou Heslop, Treasurer

Monte Matue                                                                          Not Excused:  Kerry Dykster

Randy Rochell

Don Todd

Tom Whitaker