August 21, 2008

Approved with Correction on Nomination –

* Corrected Jim Nelson to Jim Spencer

SCARE CANYON RANCH ASSOCIATION

SPECIAL GENERAL MEETING MINUTES

May 14, 2008

Roy City Senior Center

www.scarecanyon.com

Meeting began at 7:00 p.m.

Ray Gibbons Conducted the Meeting

Members Present:  Doug Stuart, Blair Leird, Mary Lou Heslop/Treasurer, Marilyn Dean/Secretary

OLD BUSINESS:

Marilyn read the March 20, 2008 General Meeting Minutes, approved with the amendment regarding the grader:  “Grader able to make 1 pass on full 16 miles of road, but not 2-3 times a year.”

NEW BUSINESS:

- Ray amended the motion made at the March 20, 2008, General Meeting “Governing Board Authority” is legal as stated in the By Laws

- Agenda is to fill the vacancy of Board President and Board members as left by the official resignation of Derek Hunwick, Monte Matue, Don Todd, Jr., Kerry Dykster, and Tom Whitaker.

- Debbie Spilker addressed the members:  The Board had gotten beaten up pretty bad because the Association members could not agree on issues.  Stated it wasn’t fair to the Board.  The owners were agitated and you all can’t get your way, and you have to agree to disagree, move on and do what is best for the owners and Association.  It is good for the Association to have Hideout on the Board and helping us.  She is appreciative of every thing that has been done”

- Ray discussed Utah State water engineers want more progress on water system over the next 3 years.  Heads up on water, resolving issues, and more usable springs.

- Kelly Allen, Fire Crew, to work on Fire Plan during next 2-3 months.

- Opening of roads is a real concern, the decision will be made soon.

-  Ruby Pipeline is also a concern.

- Ray opens the vote for a new President

   -- Rod Citte addressed Debbie Spilker’s comment and said they are right on target and maybe we should consider the Board we had before we vote.

- Ray addressed the President and Board members had officially resigned, so nomination and vote has to take place.

- Dan Skeen asked Derek Hunwick if he would accept the nomination to continue as President until his November 2008 term is up.  Derek said no, Dennis Bollum seconded the request, and Derek said thank you and accepted the nomination.

- Jim Nelson nominated Ray Gibbons, it was seconded by Norm Russell, and Ray Gibbons said thank you and accepted the nomination.

* Tom Whitaker nominated Jim Spencer, Jim Spencer declined. 

- Jim Spencer stated we cease, Jim Nelson seconded

- Association Members where checked against the paid due membership listing, handed a ballot to cast vote for President

- Marilyn Dean, Secretary, and Debbie Spilker counted the votes:

            Ray Gibbons – 25

            Derek Hunwick – 19

- Ray Gibbons announced the official count of votes, Ray Gibbons accepted as the new President

 - Ray announced before we could open voting for Board members, per the By Laws, the 3 owners who had been nominated at the November 15, 2007 General Meeting had to be officially offered Board membership:

            Chris Roby – offered and accepted

            Adam Stuart – offered and accepted

- Derek Hunwick addressed the membership and said per the By Laws no two Board members can be related.

-  Ray said, yes they can be related, Jim Spencer said per By Laws “Article 4, Section 2, unless tied to the same property, same interest they can.”

- Derek – referred to chart from the By Laws showing family relationship (tree)

- Ray clarified relationship is Uncle/Nephew and they hold separate properties.  According to the By Laws both can be Board members

- Ray addressed the final name from November General Meeting:

            Bob Wallis – offered and accepted

- Opened nominations for final, fourth vacant Board member

- Bob Wallis nominated Mike Dean, Kerry Dykster seconded, Mike Dean accepted nomination

- Kerry Dykster nominated Debbie Spilker, seconded by Blaine Campbell, Debbie Spilker accepted nomination.

- Jim Nelson stated we cease, Jim Spencer seconded

- Ballots were distributed, votes made by paid due members

- Doug Stuart and Mary Lou Heslop counted votes

            Mike Dean – 24

            Debbie Spilker – 18

- Ray Gibbons announced Mike Dean was the new Board member, Mike Dean accepted

- Ray Gibbons thanked everyone

- Dave Spilker made the motion to adjourn, Blaine Campbell seconded

Meeting adjourned at 9:30 p.m.

Marilyn C. Dean

SCRA Secretary