Approved

SCARE CANYON RANCH ASSOCIATION

May 17, 2007 Board Meeting

Weber County Library, Ogden, UT

Meeting began at 6:00 p.m.

Derek Hunwick, SCRA President, conducted the meeting.

Board Members Present:

Derek Hunwick                       Randy Rochell                        Kathy Rochell, Secretary

Ron Hill                                  Doug Stewart              Mary Lou Heslop, Treasurer

Monte Matue                          Kerry Dykster

Tom Whitaker                                                             Excused:  Bill Shurtleff

                                                                                    Excused: Don Todd, Jr

Invited Guest:  Blair Lierd

OLD BUSINESS:

1.  Kathy Rochell read the minutes from the April board meeting.  Minutes were approved as read.

2.  Mary Lou Heslop passed out a treasurer’s report.

a.  Derek asked why there was no March statement posted on the web.  Mary Lou said she would get with Janae to get it taken care of.

b.  Grader account status was discussed.  Derek asked about the separate account for the grader and whether $4000 had been put into the account.  He stressed we need to have a separate account that earns interest and is liquid if we need to access the funds.  Mary Lou said we need two signatures to open up an additional account.  Mary Lou will follow up on this.

3.  Picnic Discussion.

            a. Kathy passed out proposed expense worksheets for the picnic.  The board approved $800 be given to Kathy and $250 for prizes for the picnic.

            b.  Picnic will be held at Randy Rochell’s cabin at 3:00 p.m..  Fried chicken will be provided by the association.

4.  Monte provided the following information on leasing a grader:

            a.  Randy Marriott - $115 per hour plus $85 per hour to haul up and bring back

            b.  Dean Anderson - $75 per hour if we buy the fuel

                                             $95 per hour if he provides the fuel

            c.  Grader is having problems.

            d.  Ron asked if we should rent a machine rather than be responsible for someone else’s equipment.  Randy mentioned if someone else does it, they’re responsible if the grader breaks down.

            e.  Tom said we need to see what John Lewis is going to do before we do anything with Rocky Ridge.

            f.  Derek stressed we need to identify when we plan to do this.  He would like Monte to put together a chart compiling all the information.

            g.  Tom asked about putting brine on roads to save on dust near cabins close to roads.  Monte said it costs about $800 per mile to bring brine in.  Tom and Monte agreed to look further into this.

5.  Derek said he thinks we should get back to doing what our association members expect of us and not to wait for John Lewis.  Board agreed we need to move forward with business as usual.

            a.  Letter to Cache County – Ron wrote up some things and Monte will put it all together.  Derek asked that it be ready for our June meeting.

            b.  Bylaw changes – Derek asked that the board consider the changes he recommended in our last meeting.  He feels items 10a and 10c have already been done, but asked that the board look closely at the contingency clause.

            c.  Kathy was asked to move forward and get the bylaws printed.  Derek said print 25 copies and get the combs and other things to bind them.

NEW BUSINESS

1.  Derek said Bill Shurtleff called and said he was going to resign as of June.  He’ll still have a scout at the June Meeting.  Doug Stewart is the new board member.  (see attached memo)

2.  Blair Lierd, representative for John Lewis, talked to the board about the Hideout and Hideout 1000, which is land adjacent to the boundaries of SCRA.    He passed out a Letter of Understanding and map (see attachment to these minutes).

            a.  They started surveying Tuesday, May 15, 2007.  Some boundaries are off.

            b.  They want to be part of SCRA.

            c.  They are not in favor of the county opening up the roads to the public.

            d.  They expect to be marketing to about 60% to 80% out of state folks who will probably only be using the property about two weeks a year.

            e.  The electronic locking system they propose records everyone who enters the property.  It requires a battery rather electricity to operate.  They can control access through this electronic system and feel it will enhance security for SCRA and The Hideout.

            f.  Monte was concerned that a big new gate would be a red flag to raise taxes.

            g.  Blair indicated they might be willing to consider using some of the property near Spruce Lane for a community area.

            h.  Randy brought up water development.  Blair said they own three springs.  Water at Tom’s Tree is a great flow.  They expect to make water available for all.

            i.  Blair expects the buyers to pay SCRA dues as well as a fee assessed by the Hideout.

            j.  They don’t want to spoil anything.  They want to bring in as many amenities as they can.

            k.   Right now they’d like to pay for 58 memberships. Tom, Ron, Kerry and Randy felt we should allow John Lewis to pay for 58 memberships with the understanding he only gets one vote now.

            l.  They plan to fix any road damage caused during their development.

            m.  Kerry asked if we want to have John Lewis report to our board meetings.  Derek indicated he didn’t think it wouldn’t hurt if they want to come to our meetings, but not be able to vote.

            n.  Right now all voting board members are elected by general members.  John Lewis wants a rep from The Hideout to be a voting member, but bylaws don’t allow it.

            o.  Tom needs to know how to respond to them about allowing them to become members.   Derek questioned if we as a board have the authority to let this happen.

            p.  Mary Lou said we need to let general membership know what is happening.  Ron recommended we send out a letter with the notice of the picnic.

            q.  Monte asked if each member will pay dues or if John Lewis will pay for each of them.  Tom said his understanding was each will be members, paying dues to us in addition to their internal fees.

r.  Doug asked what happens if we don’t agree with their survey points.  Tom said when they bought the property, their agreement was it was a plus/minus agreement until the survey was done.

s.  Randy recommended we think about the various things Blair proposed and have a special meeting.  Derek agreed we need a meeting to talk their conditions.  A special meeting was set for Wednesday, May 23, 2007, at Randy Rochell’s home.

Meeting adjourned at 8:55 p.m.

Kathy Rochell

Secretary

Attachment 1

MEMO OF RECORD 14 MAY 07

On or about 14 May 2007, Bill Shurtleff advised that he had conflicts in making our next and future board meetings and would be resigning.  Since we needed to replace his position and the next person with the highest November 2006 votes was Doug Stewart, a phone vote of all members was taken and Doug was unanimously elected.

Derek Hunwick, President

Scare Canyon Ranch Association

Attachment 2

Letter of Understanding

·  Our Goal is to develop a clustered development while maintaining the bulk of the property as open space.

·   “The Hideout at Scare Canyon” will be a gated community within the existing community of Scare Canyon Ranch Association.  The acreage is section 13 and 18 T 9n R 2E totaling about 1340.  The two sections are better known as the Lindquist section and the rocky ridge section.

·  We bought an additional 1000 acres around “The Hideout” from Coldwater Ranch.  The land consists of all of the property Coldwater owned West of the road through sections 29, 20, 28, 17, 7 and 6 T 9n R 2E totaling approx. 1000 acres.  Our plan is to continue to treat this the same as any other parcel within the Scare Canyon area.

·  Each member of The Hideout Association would also join the SCRA Association.  The Hideout with the additional acreage equals 2,340 acres.  At its current density, that equals 58 memberships.  Under the same density as SCRA (25 ac), that would equal 93 memberships.

·   As a condition of membership, we would like the board to agree to the following:

            i.  SCRA agrees to support The Hideout in matching SCRA density of 25 acres per cabin site.  This would be in the form of a letter from the SCRA HOA supporting the project, submitted to Cache County.

            ii.  SCRA and The Hideout agree to update and establish a deeded access through each other’s ownership of the existing dirt roads.

            iii.  Update the Main Gate:  SCRA agrees to allow The Hideout, at its own expense, to build a new frame at main gate utilizing the existing gates.  The Hideout will provide a picture of the new gate and the board will have full Architectural control and approval.  This includes a new electronic locking system (no keys).

            iv.  Hunting SCRA and The Hideout agree that all of the hunting privileges that previously existed with Coldwater Ranch will remain intact.  The Hideout will provide a map of defined hunting areas and will be evaluated and renewed on an annual basis.

                        1.  All hunting on the 1000 ac. will be on foot only.  This would be the same access Scare canyon members have enjoyed in the past.  This includes the saddle through the Rocky Ridge property but not West of the ridge that can be seen from the road.  (See attached map)

                        2.  No hunting will be allowed on the Hideout property (Lindquist’s) without written permission from Owner.  (See attached map)

                        3.  Hunting will not be allowed out to the point from the gravel pit.  Access will now be gated.  (See attached map)

            v.  Scare Canyon Association agrees to allow at least one owner of The Hideout a standard full voting seat on the board each year.

            vi.  Fencing

                        1.  Fencing along Rocky Ridge. June/July

                        2.  Fencing behind Jim Nielson.  June

                        3.  Fence behind Derek across and above Stratford’s.  June/July

                        r.  Fencing at upper gated entrance (Lindquist) June

            vii.  Roads

                        1.  Cut road to Scare Mtn. And across to the Yurt.  Map of road will be provided when available BEFORE work commences.  August/September

                        2.  Cut road up canyon passed Derrick up to other knoll below Scare Mtn.  Map of road will be provided when available.  August/September

                        3.  Improve road from Hideout gate down to the river.  Map of road will be provided when available.  August/September

            viii.  Gates

                        1.  Build a new main gate that would include approximately 100 feet of fencing on each side for security purposes.  June

                        2.  Gate at the bottom of Rocky ridge accessing new road.  July

                        3.  Gate at the bottom of canyon to Derricks cabin accessing new road.  July

                        4.  Gate on road that goes out from gravel pit.  July

Thank you for your partnership,

Sincerely,

John L. Lewis

Destination Eden